How to use Dext Prepare with Sage Pastel

For customers in South Africa, you can integrate Sage Pastel with Dext Prepare to import costs in your Cashbook and Purchases.

Note: This feature is only available in South Africa. If you would like to use this integration – please contact your Account Manager.


  1. Sage Pastel Cashbooks
    1. Setting up in Dext Prepare
    2. Exporting data from Dext Prepare
    3. Importing the CSV into Sage Pastel Cashbooks
  2. Sage Pastel Purchases

Sage Pastel Cashbooks

Using Dext Prepare with Sage Pastel Cashbooks Dext has a CSV export format specifically designed to import your costs data into Sage Pastel Cashbooks.

In order to use it, you must first ensure that your Dext Prepare account contains the same categories and payment methods as Sage.

Setting up in Dext Prepare

1. Export your General Ledger Accounts from Sage Pastel as a .csv file by clicking File then Export/Import. This will become your Category list in Dext Prepare. Make sure to select the correct range of accounts. 

Sage Pastel - Export CoA1.png

Sage Pastel - Export CoA2.png

2. In Dext Prepare, import this .csv as your categories following the instructions on this page. Make sure you select the Category name to match the Description column, and ensure the Category Code matches the Account number.

3. Similarly, add your payment methods to Dext Prepare following the instructions on this page.  Make sure that the references in Dext are identical to those in your Sage Pastel file.
The Reference is going to be exported as your Contra Account.

Exporting data from Dext Prepare

Click on Costs and then Inbox on the sidebar. Add any relevant Categories and Payment methods for the items in your inbox as usual. Please note that Sage Pastel can only import a single tax rate per receipt or invoice so if an item contains multiple across several lines, split it into multiple items following these instructions.

When you are ready to export the data:

  1. Select the items you want to export by using the tick boxes in the left-hand most column. Click on the Export icon at the top of the inbox.
  2. Select SagePastel in the ‘Format’ dropdown. Set the start of the financial period you are exporting for, and then save the file by clicking Generate.


Note: Please ensure that the start of the financial period is the same as what is in your Sage Pastel setup.

Importing the CSV into Sage Pastel Cashbooks

Once you’ve exported the file from within Dext Prepare, in Sage Pastel:

1. Navigate to the Process menu, and then select Process Cashbook in Sage Pastel. On the bottom of the Cashbook click on the Batch button, and select Import.

Sage Pastel - Import CSV1.png

Sage Pastel - Import CSV3.png

2. Select the file you had exported from Dext Prepare to process it into your Sage Pastel Cashbook. 

Sage Pastel - Import CSV2.png

Note: You can only import items from one bank account at a time. If your Costs inbox contains items from a variety of bank accounts you can use the advanced search to filter out different payment methods. Click here to find out more.

Sage Pastel Purchases

In order to export information from Dext Prepare and import it into the Purchases section of your Journals in Sage Pastel, upload a list of suppliers from Sage Pastel into Dext Prepare, and export a Sage Pastel-compatible list of Suppliers when exporting Purchases, please follow the steps below:

1. In Sage Pastel, select ‘Export / Import’ from the FILE menu, and then select Export Supplier Accounts:
2. Select the start and the end of the accounts you are exporting:
3. Log into your Dext Prepare account on a web browser, access ‘Lists‘, and then ‘Suppliers‘ from the navigational sidebar, and then upload the file from Sage Pastel:
4. Export your receipts using the export ‘Sage Pastel Purchases’ This will produce a .zip file with 2 csv files inside: “suppliers.csv” and “purchases.csv”; suppliers.csv will contain the list of suppliers, the receipts for which have been exported, whereas purchases.csv will contain the list of receipts.
5. Back in Sage Pastel, Upload the file called “suppliers.csv” via “Import Supplier Accounts” functionality, mapping the 4 fields as seen here
6. Once the “suppliers.csv” has been uploaded, upload the “purchases.csv” into the Suppliers Journal or Purchases.