You can control where your documents are sent to in your accounting software by using the Publish to field.
This quick guide will walk you through the different publishing destinations and where your items will appear in your accounting software.
Purchases are for Unpaid Invoices.
You can publish Purchases to Xero as:
- Drafts: You can still edit or change the details Xero.
- Awaiting Approval: Will show as waiting for approval in Xero.
- Awaiting Payment: Will show as waiting for payment in Xero.
- Paid: If there’s no payment method in Dext, this will appear as awaiting payment in Xero. If there’s a payment method and linked to a Bank account in Dext, this will show in Bank accounts as paid.
Classic Expense Claims
Classic expense claims are usually for items paid for using an employee’s funds and not the companies.
Important: When items are sent to the Classic Expense Claims section of Xero, they will appear there as a Draft, and only the user to whom they belong (in Dext) or those with the relevant user privileges will be able to view and submit them for approval in Xero.
Note: Expense reports can be sent to Purchases, Classic Expense Claims and Bank Accounts
Bank accounts are for Paid Items that need to be reconciled (Spend Money transactions)
For more information on publishing to Xero, take a look here.
Cash (via Cash account), Check (via Check) and CreditCard (via Credit card): are used for paid items.
Note: You’ll need to add the payment methods in Dext before you publish using these methods
Bill is used for unpaid items and will create an item waiting to be paid in QBO.
Note: Paid and Unpaid costs will go to expenses in Quickbooks Online.
Cost Credit Notes will go to Vendor credit and Sales Credit Notes as Sales Credit Note.
Take a look at this article for more information on publishing to QuickBooks Online.