Control Accounts

All Control account checks use the following logic to decide the alert level:

  • All is well: if the Control Account balance is 0 and there is a Manual or GL Payroll Journal present in the last complete month
  • All is well: the Control Account balance is equal to the amount posted in the Manual or GL Payroll Journal(s) in the last complete month, and (if relevant) the snapshot date is well in advance of the HMRC Deadline
  • Warning: Contol Account and Journals balance, but a payment due date is approaching
  • Error: No Manual or GL Payroll Journal found in the last complete month
  • Error: No payment detected, and a payment deadline is past due
  • Error: Control Account balance is non-zero and does not reconcile with balance of Manual or GL Payroll journals

Control Account Checks


PAYE Status

This check balances manual journals against detected payments with PAYE account codes to ensure a correct PAYE status at a point in time. For Xero integrations, by default, the check calculates the PAYE control account balance based on account codes found under the reporting code LIA.CUR.TAX.OTH. You can change the account codes used by clicking the small cog next to the card title, where Dext Precision will suggest a number of account codes for easy setup. Expanding the card shows the detailed grid of PAYE transaction history for the last 6 months.


Net Wages Status

This check balances manual journals against detected payments with Net Wages account codes, to ensure that it reconciles to 0 or the balance is as expected.

Similar to PAYE status above, you can change the account codes used by clicking the small cog next to the card title.

Expanding the card shows a chart of money in and money out, and the detailed grid of Net Wages transaction history for the last 6 months.


Pensions Status

This check balances manual journals against detected payments with Pensions account codes, to ensure that it reconciles to 0 or the balance is as expected.

You can change the account codes used by clicking the small cog next to the card title. Expanding the card shows a chart of money in and out of the control account, and the detailed grid of Pensions transaction history for the last 6 months.


Directors Loan Accounts

A Directors Loan is allowable in a UK business only up to £10,000; once the loan is over £10,000 the business is liable to high tax charges. This represents a significant pay point for the SME, and therefore a key area for accountants to advise. Accountants should therefore keep an eye on the DLA throughout the year. To help you with this, Dext Precision creates an alert when a DLA exceeds the £10,000 mark.

As per the other control accounts, Dext Precision will show a graph of the history of the control account as well as the journals and payments detected in the previous month.


The alert level relates to the extent to which the DLA is overdrawn:

  • If the DLA is overdrawn over the limit of £10,000, Dext Precision will show a red alert.
  • If the DLA is overdrawn below £10,000, Dext Precision will show an amber warning.
  • If the DLA is not overdrawn, with a positive balance, Dext Precision will show a green check.
To monitor multiple DLA accounts, you can select multiple account codes for this check, and each will appear as a separate card within the check with its own graph.

Overdrawn DLA in Precision – How to build the Custom Dashboard

Clearing the Dashboard

Go to Practice Analysis > Practice Dashboard

De-select columns to build a report from scratch. To do this, go to Columns on the right, de-select all boxes by collapsing the General / Bank Reconciliation / Cleanup / Insights boxes and unticking – this should leave a clear grid ready to build the report.

Building the Custom Dashboard

Select the following from the Columns tab:

In General;

  • Client Name
  • Year End
  • General Health

In Insights;

  • Directors Loan Accounts
  • Dividends Detected
  • Net Assets
Saving the Custom Dashboard

Once the columns have been selected, go to Save in the top right of the dashboard

Name the dashboard (for example, “Overdrawn Directors Loan Account Check”)

Decide whether you’d like to “share with your team” – this box will allow others on Precision to view your report.