Set up bank rules to automate the process of categorising transactions in the Solo bank space.
- How Bank Rules Work
- Setting Up a Bank Rule
- Editing a Bank Rule
- Applying a Bank Rule to Existing Uncoded Transactions
How Bank Rules Work
Bank rules follow 3 key principles:
- They automatically apply to new transactions that meet the rule’s criteria.
- They can be manually applied to uncoded transactions using the ‘Apply to existing uncoded transactions’ button.
- They never update transactions that are already coded. You can use the ‘Bulk Edit’ function to do this to existing transactions that are already coded.
Setting Up a Bank Rule
To set up a bank rule:
- Go to Bank in the sidebar, then Bank rules
To set up a bank rule in the legacy Dext experience, go to Lists in the sidebar, then Bank Rules.
- On the Bank Rules page click Create rule at the top of the page.
- Next, set the criteria of the bank rule, including the category and tax, date and amount, as well as a name and description of the rule. You will see a preview of the list of transactions that match the set criteria.
- When ready click Create.
Once a rule is created it will be marked as active and will automatically apply to new bank transactions.
Important note: If the date ‘to’ and ‘from’ are left blank they will apply to uncoded transactions as far back as you have active bank items, should you choose to apply the rule to existing uncoded transactions.
Editing a Bank Rule
To edit a bank rule:
- On the Bank rules page, find the rule you wish to edit and click the Edit button.
- Make any required changes, then click Confirm.
Applying a Bank Rule to Existing Uncoded Transactions
To apply a bank rule to existing uncoded transactions:
- On the bank rules page, select the bank rule you wish to apply to existing uncoded transactions that match its criteria, then click the Apply to existing uncoded transactions button at the top of the list.
- Next, specify a date in the past to apply the rule from. If you do not select a date, the dates in the rule criteria will be applied. When ready, click Apply.
Important: When applying to uncoded transactions Dext will never override already coded OR matched transactions. To change these you will need to manually recategorise the transaction from the bank transaction list. These changes can also be made in bulk.
