Adding a Solo client enables you to easily keep records of transaction data and meet compliance deadlines for your sole trader and landlord clients.
- What is a Solo Client?
- Creating a Dext Solo Client Account
- Adding & Managing Income or Expenses
- Using Reports
What is a Solo client?
Adding a Solo client creates a dedicated space, with features and workflows specifically for sole traders and landlords. Income can be added and categorised and tax reports that can be used to complete tax returns.
Once created, a Solo client will be listed on your client list and will be labelled as an ‘Individual’ in the Client Type column.
Creating a Solo Client Account
The same user roles and permission that exist for Business clients also apply to Solo clients. If you are not an Admin user you will not be able to add a Solo Client account. See more on user privileges here.
Adding a Dext Solo Client Account will create a dedicated space for you to manage the income source transaction data for your sole trader and landlord clients.
- On the Client list page click the Add client button.
- Select the Solo client option, then click Continue.
- Next, enter the client’s name and National Insurance number (adding the Postcode & Practice code is optional), then click Continue.
- On the next page enter the name of the client’s income source, and select the type of income source.
An income source is the entity for which you will collect documents. There are three options:
- Self employment: for a Sole Trader, Partnership, Limited Company etc.
- Or UK Property: for a property businesses operating in the United Kingdom.
- Furnished holiday lettings
A client may have multiple businesses or properties, so if needed you can add additional businesses by clicking the Add another income source button.
- Next, determine which team members will have access to the new client’s account.
- And finally, review the email that will be sent to the client, and add the client’s mobile number if you wish to send them an invitation by text.
Alternatively, if you do not wish for the client to have access to the Dext account themselves, click Skip Invitation. The client will be able to submit documents via their unique email in address and be assigned to a document as a document owner, however they will not be able to access the Dext account themselves via the mobile or web app.
When ready, click Invite to Dext.
- Once completed you will see the new client account listed on the Client list page.
Adding & Managing Income or Expenses
Add transaction data on behalf of your Solo clients and categorise them into HMRC set codes. Categorised transactions can then be organised into reports on the reporting summaries page, in preparation for sending to HMRC.
How to Add Income & Expenses
You can add income and expenses to a Solo account by using our various submission methods to add costs and sales documents or bank transaction data.
See this article for how to use the different submission methods to add transaction data.
Categorising Transactions
The list of codes you can use to categorise transactions is preset by HMRC, and depends on the type of income source selected.
You can see a list of these categories by going to Business Settings in the sidebar, then Lists and finally Categories.
See this article for how to categories costs & sales items or bank transactions.
Splitting a Costs or Sales Item
It may be necessary to split out line items in a costs or sales item, for example to differentiate between business and personal expenses.
See this article for how to use line items to split a transaction.
Using Reports
The Reports area is comprised of two sections: Tax Summary and Transaction Summary pages.
Tax Summary
The Tax summary page enables you and your client to build and export reports that show their taxable business profit and totals by category, saving you both precious time at year end.
You can also select the tax year from the drop down list in the top right of the page and to include Tax boxes and the previous tax period for comparison.
When ready, you can export the report by clicking Export to CSV at the top left of the page.
Transaction Summary
The Transaction Summary page is where all of the client’s data is compiled and broken down by category.
You can filter the data by date in the top right of the screen and export it by clicking Export to CSV.
