The Submission history page shows every document submitted to a Dext account - in one place.
This includes:
Costs
Sales
Supplier statements
Vault files
It doesn’t matter whether the item is in the Inbox, Archive, Deleted, Merged, or marked as a Confirmed duplicate - you can find it here.
This is the best place to:
Locate a missing document
Check who submitted an item
Restore deleted, duplicate, or merged items
Track what happened to a document
Note: Rejected items do not appear in the Submission history. Learn more in Why was my document rejected?
How to access the Submission history
In the web app:
Click Submission history at the bottom of the left-hand sidebar (just above Business settings).
The page is divided into three tabs:
Costs & Sales
Supplier statements
Vault
Who can access the Submission history?
All users can access the Submission history page.
However:
Standard users can only see the documents they submitted by default.
If a Standard user has the Access all documents permission enabled, they can see all items in the account.
Tip: Learn about roles and permissions in Dext.
Search and find items
The Submission history page includes a search bar and advanced filters to help you quickly locate specific documents.
Using the search bar
The search field in the top-right corner searches by supplier name.
You can:
Enter the full supplier name (for example,
JOE’S COFFEE)Enter part of a supplier name (for example,
Joe)Enter a word that appears in the supplier name (for example,
coffee)
Dext will return all items where the supplier name contains the text you entered.
The search does not look inside document contents, totals, or descriptions. It matches supplier names only.
Tip: The Inbox and Archive offer more advanced search tools. See How to search through the Inbox and Archive
Using Advanced search
For more specific results, click Advanced next to the search bar.
From here, you can filter by:
Supplier
Customer
Submitted by
Submission method
Owned by
Submitted at (submission date range)
Date (date on the document)
Total amount (range)
Only deleted items
Only merged items
After selecting your filters, click Apply.
To clear filters, click Reset or remove active filters from the top of the page.
Actioning items from Submission history
From the Submission history, you can:
View document images
Download original files
View item history
Open the item in its current location
Restore deleted, merged, or duplicate items
The available actions depend on the tab you’re viewing.
Costs & Sales items
On the left of each row:
Image icon - View the document image
Arrow icon - Download the original file
Page icon - View the item history
On the right of each row:
Show - Opens the item in its current location (Inbox or Archive)
Restore - Returns deleted, merged, or confirmed duplicate items to the Inbox
Important:
Always compare confirmed duplicates with the original before restoring them. See: How does Dext handle duplicate documents?
Restoring a merged item returns it to the Inbox. It does not undo the merge or remove the merged item that was created. See How to merge items
Supplier statements
On the left:
Page icon - View the statement history
On the right:
Show - Opens the statement in the Supplier statements Inbox or Archive
Note: Supplier statements cannot be restored from here if removed.
Vault
On the left:
Image icon - View the file
Arrow icon - Download the file
Page icon - View file history
On the right:
Show - Opens the file’s Details page
Note: Vault files cannot be restored from here if removed.
Can I download my Submission history?
Yes - for Costs & Sales documents only.
To export:
Apply any filters if needed.
Click Export history at the top of the page.
This downloads a CSV file containing:
All items currently shown on the page
All visible columns
Note:
CSV is the only available format.
Export is not available for Supplier statements or Vault files.