You can customise your Inbox, Archive, and Approvals tab views by adjusting table columns and row density. These settings apply only to your user account and won't affect other users in your organisation.
Selecting table columns
You can choose which columns appear in your Inbox, Archive, or Approvals tab.
To select or remove table columns:
Select the Table settings icon in the top-right corner of the screen.
Select or deselect the columns you want to show or hide.
When ready, select Apply to save your changes.
If you'd like to start over, select Reset to remove any columns you previously added.
Note: The columns available in the Approvals tab differ from those in the Inbox and Archive, and vary depending on your connected accounting software.
Available columns
The columns available in the Inbox and Archive are split into two groups, both of which can be shown or hidden via Table settings. Primary columns cover the core information about each item and are on by default; additional columns add supplementary detail.
Primary columns | Additional columns |
User | Submitted by |
Date | Due date |
Supplier | Document reference |
Category | Base total |
Total | Description |
Tax | Paid |
Tax rate | Payment |
Match | Customer |
| [Project or Tracking Category list name] |
| [Project or Tracking Category list name] |
| Type |
| Item ID |
| Submission method |
| Note / Message |
| Upload date |
| Export date |
| Publish date |
Note: The Project/Tracking Category list names vary by accounting software or Business settings setup. For details on how projects work, go to Using projects in Dext.
Adjusting table density
Table density controls how much information is displayed on your screen by adjusting the spacing between rows. This setting applies to your Inbox, Archive, and Approvals tab.
To change table density:
Select the Table settings icon in the top-right corner of your screen.
Scroll to Table density at the bottom of the panel.
Choose your preferred layout:
Wide – more spacing between rows (easier to read)
Medium – balanced view
Narrow – more items visible at once
Select Apply to save your selection.
Tip: Use narrow density when reviewing long lists, and switch to wide density for detailed record reviews.