Maintain visibility on prepayment activity with the Prepayments tracker.
Important: This feature is currently only available for accounts connected with Xero.
To view prepaid expenses, in the client’s account go to Data Health then Prepayments.
The tracker:
Groups manual journals using a naming convention:
Prepayment - SupplierName - DocReference - ItemID
Displays:
Total amount prepaid
Amount recognised to date
Reconciliation Check
A system check matches initial prepayment journal entries with the associated monthly recognition journals. It will:
Identify and group entries using narration
Flag errors such as:
Missing journals
Date misalignments
Totals that do not match the invoice amount
Users can retrofit historical journals into the tracker by editing narrations to follow the naming pattern, ensuring backward compatibility without needing to reimport or recreate data.